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Privacy Policy

Ultimate Asset Limited, Kirkman House, 12-14 Whitfield Street, London W1T 2RF.

We are committed to protecting and respecting your privacy.

This policy sets out the basis on which any of your personal data provided by you or collected from us, will be processed by the business.

Please carefully read the following in order to understand our practices and policies regarding your personal data and how we will treat it.

How we use your personal data

We collect the necessary information provided by you to assess your suitability, qualifications and skills for the roles we have available and for roles that may become available in the future. Further information may also be needed to assess your eligibility through the different stages of recruitment. We may also use your information to keep you informed by email, telephone or mail about future employment opportunities, and marketing communications. If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we may not be able to match you with relevant job opportunities moving forwards.

If you do not consent to us processing your data for any of the above, we can remove your data from our database on request. To remove your personal data from our database please e-mail info@ultimateasset.com with the subject line ‘Privacy Request’.

To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EU. These countries privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us on info@ultimateasset.com

Before we send your personal data, we may also require further information from you to verify you are requesting your own personal data.

How long do we keep your Personal Data?

It is our policy to retain your Personal Information for the length of time required for the specific purpose or purposes for which it was collected, which are set out in this Privacy Policy. However, on occasion, we may be obliged to store some data for a longer time, for example, where a longer time period is required by applicable laws. In this case, we will ensure that your Personal Data will continue to be treated in accordance with this Privacy Policy.

Information we may collect from you

We may collect and process the following data about you and, as outlined by GDPR, Ultimate Asset will act as both the ‘data controller’ and ‘data processor’ regarding your personal data:

  • Any Information you provide by filling in forms on the website to help with the recruitment process. This information will include your name, address, e-mail address, phone numbers, work and education history, employment and references, full CV and any other sensitive personal data including your responses to and the results of assessments administered through the site.

  • We may also collect sensitive personal data about you, in the form of gender plus your nationality which we are required to collect by law. We only collect sensitive data from you, and further process this data, where you have given your explicit consent.

  • If we place you with our clients, we shall also request and hold copies of documentation showing your legal right to work in the UK (or the country in which you have chosen to work), and financial information such as bank account details. We may record and store any telephone calls you have with us for record keeping and quality control purposes. We may undertake credit references, and other lawful checks, where a recruitment client or third party requests such information.

  • If you contact us, we may keep a record of that correspondence.

  • We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

  • Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.

  • We also collect information as a total in order to provide us with a better understanding of the users of our site as a group, but which does not contain personally identifiable information.

  • We may also store cookies as set out in more detail below.

IP addresses and cookies

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns and does not identify any individual.

Where we collect Personal Data about you from

The following are the different sources we may collect personal data about you from:

  • Directly from you: this encompasses all information you provide directly to us whilst searching for a new opportunity and/or at any stage of the recruitment process.

  • Via sources in the public domain: including but not limited to Social Media, LinkedIn and Job Boards.

  • By referrals: you may be recommended to us by a friend, employer or colleague.

Where we collect your information through publicly available sources as set out above, we may do this with the aid of software programs such as Bullhorn. These programs are given parameters on the requirements of a role and search through publicly available sources to find such candidates. These programs are designed to only output information on candidates that meet the search criteria. The parameters of this program are restricted to only searching for [Name and Job title] candidate information from public sites where there is a reasonable expectation that such information may be collected and further processed by job recruiters for the purpose of sourcing candidates for different job roles.

Where we store your Personal Data

The data that we collect from you will be transferred to and stored by, a third party. By submitting your personal data, you agree to this transfer, storing and processing. We endeavour to take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Data Security

Although we will do our best to protect the storing of your personal data, the transmission of information via the internet is not completely secure and we cannot guarantee the security of your data transmitted to our site or any third party; any transmission is at your own risk. Once we have received your information and transferred it to a third party, we will use strict procedures and security features to try to prevent unauthorised access.

How your Personal Data is used

We use information held about you in the following ways:

  • To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.

  • To carry out our obligations arising from any contracts entered into between you and Ultimate Asset.

  • To allow you to participate in interactive features of our service when you choose to do so.

  • To notify you about changes to our service.

Legal basis for using your information

For prospective candidates, interim Managers, Contractors, referees and clients, the processing of your personal data is necessary for our legitimate interests, in that we require the information to assess candidates’ suitability for potential roles, to find potential candidates and to contact clients and referees.

If you are interviewed, submitted or shortlisted as a candidate, then this may involve the processing of more detailed personal data
including sensitive data such as health information that you or others provide about you. In that case, we always ask for your consent before undertaking such processing.

For clients, we may also rely on processing personal data to produce a contract for you.

Disclosure of your information

We may disclose your personal information if we are under a duty to disclose or share your personal data in compliance with any legal obligation, or in order to enforce or apply our terms of use or standard terms and conditions of business and other agreements; or to protect the rights,property, or safety of Ultimate Asset, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your Rights

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

Under General Data Protection Regulation, you (as a data subject) have the right to:

  • Access your personal data;

  • Correct or confirm any personal information;

  •  Request that your personal data be erased or raise objections to your personal data being processed;

  •  Request that your personal data be exported.

As Data Controller, Ultimate Asset commits to responding to and dealing with data requests within 30 days. To request any of the actions above, please email info@ultimateasset.com with the subject line ‘Privacy Request’.

If you are unhappy with the way that we have handled your Personal Information, you can make a complaint to the authority responsible for data protection in the country that you are based. Contact details are typically available online, or alternatively, you may email info@ultimateasset.com for assistance.

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at info@ultimateasset.com

Third Parties

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Please check these policies before you submit any personal data to these websites.

Changes to our Privacy Policy

Any changes we may make to our privacy policy in the future will be posted on this page.

In accordance with GDPR regulations we have updated our privacy policy, this privacy policy was last updated on 16 May 2018. We keep our privacy policy under regular review and we will place any new updates on this web page, which you are able to come back and view at any time.

 How to contact us

 Please contact us if you have any questions about our privacy policy or information we hold about you by email: info@ultimateasset.com or contacting our office on 020 7636 5757.